JKT and associates

JKT and associates

Project Objectives:

A personal computer (PC) must be purchased for each Comproc worker. JKT software and Comproc software must be installed on the PCs. Comproc software and JKT software must be tested to make sure they are compatible. Two floors must be wired at JKT headquarters so the new Comproc PCs can be plugged into JKT's local area network. A circuit must be installed to connect JKT to Comproc's headquarters, so Comproc's employees can access their Comproc servers. Quotes must be obtained from AT&T, MCI, and Sprint to determine which provider will supply the circuit. Comproc workers must be trained to use the unfamiliar JKT software. A computer helpdesk at JKT must be set up to handle questions from the Comproc workers. Move 100 Comproc employees into the JKT facilities, to start work, within 3 months.

Budgeted $500,000 for the entire project

Approach:

§ Update the information technology inventory database to determine upgrade needs

§ Issue a request for quote to obtain hardware and software

§ Use internal staff as much as possible for planning, analysis, installation and upgrades.

Comments: (Handwritten or typed comments from above stakeholders, if applicable)

“This project must be done within 4 months, with all deliverables achieved, at the absolute latest.” Tim Little.

“We are hoping to meet the project goals, and all deliverables in places on or before the projected date” Daniel Abulu

2. Work Breakdown Structure (WBS)

1.0 Procurement of Computers

1.1 Review quotes for PC purchase

1.2 Validate quote

1.3 Order PCs

1.4 PC Procurement complete

2.0 Finalization/Validation

2.1 Setup, Configure and test PC's

2.2 Install JKT and Comproc software

2.3 Compatibility test of JKT and Comproc software

2.4 Finalization/validation complete

3.0 Deployment

3.1 Logistics

3.1.1 Wire the LAN connectivity

3.1.2 Review quotes for phone service

3.1.3 Order phone service provider

3.1.4 Train Comproc employees on JKT software

3.1.5 Logistics complete

3.2 Final Deployment

3.2.1 Installation of the circuit between JKT and Comproc

3.2.2 Modification of the JKT and Comproc firewalls

3.2.3 Test the circuit traffic (firewall to firewall)

3.2.4 Final deployment complete

3.3 Post Implementation Review

3.3.1 Document lessons learned

3.3.2 Setup and manage the user help desk

3.3.3 Post implementation complete

4.0 Support and Training

3. PERT Weighted Average

In calculating the PERT weighted average for each task, calculated to the nearest decimal point, we will use the formula given thus:

PERT Weighted Average = (Optimistic + 4 x Most Likely + Pessimistic) / 6

Task A: [5 + (4 x 10) + 30]/6 = 12.5

Task B: [2 + (4 x 6) + 30]/6 = 9.3

Task C: [10 + (4 x 12) + 30]/6 = 14.7

Task D: [10 + (4 x 14) + 17]/6 = 13.8

Task E: [20 + (4 x 25) + 35]/6 = 25.8

Task F: [30 + (4 x 30) + 60]/6 = 35.0

Task G: [14 + (4 x 25) + 40]/6 = 25.7

Task H: [5 + (4 x 6) + 10]/6 = 6.5

Task I: [1+ (4 x 2) + 4]/6 = 2.2

Task J: [1 + (4 x 3) + 3]/6 = 2.7

Task K: [5 + (4 x 14) + 15]/6 = 12.7

Task L: [10 + (4 x 17) + 30]/6 = 18

Task M: [10 + (4 x 14) + 15]/6 = 13.5

5. Stakeholder Communication plan/analysis Stakeholder Analysis for JKT and Associates

Upgrade Project

Stakeholders

Document Name

Document Format

Contact Person

Due

Senior Management

Monthly status update

Hard Copy

Andre Cole

First of the month

Project Management

Monthly status update report

Email & Hard copy

Natalie Todd

End of the month

Procurement management

Weekly status update report

Email & Hard copy

Jim Waxman

End of the week

JKT Technical Staff

Weekly status update report

Email

Olivia Hancock

End of the week

Comproc Internal Business and technical staff

Bi-weekly status update report

Email

Joy Callahan

Tim Little

Last Friday of the second week

Training coordinator

Training plan

Hard copy & Email

Alexandra O'Neil

Jim Waxman

August 31, 2010

Deployment resources management

Monthly status update report

Email

Julie Anderson

Tim Little

Last Friday of the month

Internal top management

Monthly status update report

Hard copy

Joy Callahan

Daniel Abulu

Last Friday of the month

6. Expected Monetary Value Calculation

Given,Probabilities for Comproc as 0.7 and 0.3, and the outcomes as $80,000 and $25,000; probabilities for EKTO as 0.6 and 0.4 and the outcomes as $62,000, and $17,000; and probabilities for Hatmoc as 0.8 and 0.2 and the outcomes as $82,000 and -$45,000, we can calculate the EMVs for Comproc, EKTO and Hatmoc thus:

EMV = Probability [chance of outcome] x Outcome

In calculating the EMV for Comproc, we have

EMV1 = .7($80,000)

= $56,000

EMV2 = .3($25,000)

= $7,500

Therefore,

EMV for Comproc = EMV1 + EMV2

= $(56,000 - 7,500)

= $63,500

In calculating the EMV for EKTO, we have

EMV1 = .6($62,000)

= $37,200

EMV2 = .4($17,000)

= $6,800

Therefore,

EMV for EKTO = $(37,200 + 6,800)

= $44,000

In calculating the EMV for Hatmoc, we have

EMV1 = .8($82,000)

= $65,600

EMV2 = .2(-$45,000)

= -$9,000

Therefore,

EMV for Hatmoc = EMV1 + EMV2

= $(65,600 - 9,000)

= $56,600

The above calculation and results shows that that Comproc has the highest EMV of the three suppliers. Therefore, it is highly recommended that we stick to Comproc .

7. RFP for Computer Hardware

1.0 Purpose:

This RFP is for the procurement of 100 personal computers. These PC's will require LAN/WAN allowing them to connect to remote operations of applications and software tools. Included is the maintenance of the systems and of the LAN circuit that they connect to. This support requires performance monitoring and reporting with tech support

2.0 Organization's Background:

Comproc workers will use client software to access data on client servers. Comproc workers will also need to connect to servers at Comproc headquarters from the client site in order to access their Comproc email and their claims processing applications.

3.0 Basic Requirements:

Conduct an analysis of existing computer systems currently available on the market that would be suitable to meet the above requirements. Review available technology, manufacturing methods and emerging products (new stuff, near term). Prototype system build shall be with a minimum of: Intel Pentium III or equivalent processor; MS Windows XP 2000 operating system; Internet Explorer 6.0 or better; MS Office Professional; Memory of at least 512MB RAM. Continued support during the deployment testing process is required; this is to include replacement in accordance with the product design specifications as required to ensure seamless integration of the deployment and operation of the systems.

4.0 Schedule and Budget:

The PC schedule to include the prototype build will take a maximum of 30 days with prototypes target in 15days, and total budget estimate is $100,000 with payment schedules of 30% at contract award, 30% at prototype acceptance and 40% net 30 from date of delivery.

8. Final Project Documentation

I. Project description: JKT and Associates, a large law firm specializing in insurance claims. JKT recently contracted to outsource much of its administrative legal work to Comproc. As a result, 100 Comproc workers will move into JKT headquarters in three months. The Comproc workers will use JKT software to access JKT's legal data on JKT servers. Comproc workers will also need to connect to servers at Comproc headquarters from JKT in order to access their Comproc email and their claims processing applications.

II. Project proposal and backup data (request for proposal, statement of work, proposal correspondence, and so on)

III. Original and revised contract information and client acceptance documents

IV. Original and revised project plans and schedules (WBS, Gantt charts and network diagrams, cost estimates, communications management plan, etc.)

V. Design documents

VI. Final project report

VII. Deliverables, as appropriate

VIII. Audit reports

IX. Lessons learned reports

X. Copies of all status reports, meeting minutes, change notices, and other written and electronic communications

9. Customer Acceptance Requirement

The required signers of the completion from would be anyone who was responsible for completion of a milestone, the executive sponsor, and the customer. These are the minimum, if there was any outside vendor who is responsible for support or extended warranties they would also be asked to sign and execute the document.

As the project manager, I am responsible for completing the project in the time frame allowed and within the budget so I would be required to sign the completion form which would attest to my submittal to the customer that we have met all of the requirements as requested.
The executive sponsoring the project is should sign as a testament to my submittal and they would endorse the project to the customer.

If there were any internal or external members who were directly responsible for completion of a major milestone they should sign. An example would be like procurement, or the deployment team leader, etc. Of course the customer needs to sign the completion. They may have many individuals who would have to sign it as well depending upon the role they played in the process of acceptance or evaluation of the product or services being provided. Basically it would be the end users who along with the buyer who would accept the work

References

1. Schwalbe, K. (2007). Information technology. Project Management (pp.190, 409, 433, 469, 506). Boston, MA 02210: Course Technology

2. Sample request for proposal page (n. d.). Retrieved May 28, 2010, from http://www.techsoup.org/binaries/files/RFP_web_sample.pdf

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