Security policy for mobile devices

Section A:

Security Policy for MOBILE DEVICES

OBJECTIVE

This Policy defines the applicable entitlement and procedure for using Mobile devices on the company premises.

IMPORTANCE

If you add some thing here it would be great I guess. If not remove this section ..

SCOPE

This Policy covers all employees of Smith Kendon.

POLICY DETAILS

Personal Mobile Phones

This policy covers mobile phone calls, texting and picture messaging and also banning photo or video mobile facilities for security reasons.

  • Only to be switched on during break and lunch times.
  • 'Blanket ban' in machine areas and high Health and Safety risk areas.
  • Employee can be contacted in an emergency on the department number.
  • Employee can be allowed to use personal mobiles only for emergency calls.

Areas for usage

  • Outside company buildings
  • Canteen and Smoking Areas

Company Mobile Phones :

This policy covers Purchasing and Sales staff employees who are issued with company mobile phones( smart phones).

  • Personal use - Employee allowed 'reasonable' personal use.
  • Mobile phone should be returned at cease of employment
  • When employee leave the company, he/she should not depart with a significant amount of confidential information on their mobile devices.
  • Mobile Device should be protected by Password and should be change frequently and not to be disclosed to any .

Mobile Phones and Driving

  • 'Blanket ban' on using mobile phones whilst in a vehicle is preferred.

SECTION B

Mobile Phone Guidelines:

The information that is contained in this document has been complied by my research with the employees of different corporate companies, and by referring available information in Internet.

Introduction

Most employers now recognize that mobile phones in the workplace can be disruptive, cause loss of productive time and effect concentration and efficiency. Mobile phone usage may also have serious Health and Safety implications in some workplaces. Therefore the following has been compiled to give guidance on points to consider when writing a Mobile Phone policy.

It is recommended that if an employer recognizes a Trade Union, then the Mobile Phone Policy should be agreed with them.

Personal Mobile Phones

Ensure that the policy covers mobile phone calls, texting and picture messaging. You may also want to consider banning photo or video mobile facilities for security reasons e.g. if no pictures are allowed to be taken on company premises.

  1. Decide what use the company will allow
    • Only to be switched on during break and lunch times
    • Blanket ban - strictly no mobile phones at any time
    • Blanket ban in certain areas e.g. machine areas and high Health and Safety risk Areas
  2. Specify areas for usage
    • Outside company buildings
    • Canteen and Smoking Areas
  3. Emergency contact considerations
  4. If the employee is not allowed to have their personal mobile switched on during work how can they be contacted in an emergency?

    • Can the employee be contacted in an emergency on the department number?
    • Can the employee give out the company number to spouse, school and relatives etc.?
    • Is there a payphone that the employee can use in an emergency?
    • Will the employee be allowed to use their personal mobile phone for emergency calls?
  5. Consider a breach of the policy and consequences
  6. Most cases of breach of policy may result in disciplinary action, however it is recommended that if the breach includes a Health and Safety issue than you should state that this will result in disciplinary action.

  7. On some occasions an employee may request that they are allowed their mobile phone switched on at work for a specific reason. Each request should be considered and judged on its own merits.
  8. Company Mobile Phones

    In most cases an employees mobile phone provided by the company is excluded from the restricted usage as stated above as the phone is usually required as part of that employees work.

    However, the following should be considered for a Company Mobile Phone Policy:

    • Personal use - is the employee allowed 'reasonable' personal use or strictly no personal use
    • Returning of mobile phone at cease of employment
    • Specify that the phone goes with the position - if the employee moves to another position they may not require the phone and it can be withdrawn
    • Specify that their company mobile phone can be used in work time. Ideally this should be for work conversations and not conducting their personal calls, however this may be difficult if an employee receives a personal call because their phone is switched on.

Another consideration should be whether employees issued with company mobile phones should be asked to sign the policy or guidelines. It may also be advisable to include a sentence that reminds staff that if they do not understand any aspect of the policy, they must speak to the Personnel Department before signing.

Mobile Phones and Driving

From 1st December 2003 the use of hand held mobile phones when driving is illegal. All companies are required to review their policy on this subject to ensure that all requirements are met.

Although a 'blanket ban' on using mobile phones whilst in a vehicle is preferred, it is recognised that certain employees use a mobile phone in their vehicle as part of their day to day work.

It is recommended that the use of mobile phones (hands-free) whilst driving is actively discouraged and voice mail used instead. Use of hand-held mobile phones should be totally banned.

Those who have a fully fitted car hands free kit or hands free extension may accept automatically answered incoming calls if the driving conditions allow, but must keep the conversation brief. They may make outgoing calls provided the number is on a quick dial single key.

Where an employee is provided with a company mobile phone, or uses a personal mobile phone for company business and their job involves travelling then it is recommended that a hands-free kit be provided (for a company mobile), or a contribution made towards a handsfree kit (for a personal mobile). However, as stated above a blanket ban on using mobile phones whilst driving could be considered.

It is important to remember that a company may be liable for an employee whilst they are driving on company business whether in a company vehicle or their own. And whether they are using a company mobile phone or their own personal mobile phone. The company may also be liable if an employee uses a company mobile phone in their own personal time. Consider a breach of the policy and any consequences. Most cases of breach of policy may result in disciplinary action. However it is viewed that a breach under the mobile phones and driving policy is a health and safety issue and should therefore result in disciplinary action. It may also be a worthy point to inform employees that repeated failure to comply may lead to dismissal.

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