Proposal for the management

Proposal for the management


This report covers an all encompassing ‘Turn-Key' system which details the design and includes a proposal for the management of University of Greenwich, Medway campus. Jackson 5 is the name of the group that acts as the consultancy design company. The tender main contractor vendor is The School of Engineering who we aim to present the system design for final selection. The group was formed in class by a random selection and has worked together well to ensure that this design is the desired selection for the main contractor.

The design will endeavour to provide a cost effective solution, providing a first instance response to the whole Medway campus. This system will provide initial response, within 5 minutes of any on site alarm raised to and emergency event, before the local ‘Kent' emergency services can attend, 15-20 minutes response time, and therefore take over if required. Refer to section 1 of the appendix for further reading.

The first section covers the problem analysis phase which details task one of the project remit. This section will detail the aims and outline the main objectives that the design has set out to achieve. This will include a brief introduction and the strategy taken by the group. Section one puts forward the key tasks that Jackson 5 adopted throughout the deign in order to successfully adhere to the remit.

Section two details the research carried out by each individual team member. Each member was assigned a specific job which allowed for the work load to be shared. This section includes research from many different sources and references for each can be found in the reference section of this project. Section two is the backbone of the report and explains in detail the overall design to support the concluding proposal.

Section three covers the proposed problem solution phase. This section details the final design with respect to the clients requirements as mentioned in section one. Section three of the report is laid out to show the developed idea that will eventually lead to the final design. Using the problem analysis, research and the problem solution, section four details a conclusion for the final design.


Aims of the project

This report involves extensive research throughout and aims to design a system for initial response within The University of Greenwich Medway campus. The report is based around the need for an initial response to any emergency that may occur on campus. The system aims to respond to an emergency within 5 minutes that includes security, fire and first aid. The issues raised within this report highlight the need to upgrade the existing system currently in place in order to initiate a more efficient response time. The report illustrates how the new system can be implemented by means of simple upgrade. Training, regulations and pricing will be mentioned in the report so that the client is aware of what is involved with the implementation of the new system. The report concludes by evaluating the research, followed by a presentation of the final design.

1.1.1 Objectives of the project

To design a ‘Turn-Key' system to initiate 5 minute response to any emergency.

To define the term ‘emergency' and provide scope for the design to address.

To provide a first instance response.

Cover the whole Medway campus.

Must be cost effective.

Must apply with necessary training, health & safety and legislative measures.

To develop a group strategy and assign individual jobs.

Consider all peoples affected including students, staff and public.

To design a user friendly interface.

1.2 Strategy

The strategy adopted by Jackson 5 will enable decisions and actions to directed towards a common goal that aims to adhere to the project remit at all times throughout. This section presents the opportunities and threats in the environment in order to for the design to match with the correct capabilities and resources. The strategy aims to give everyone a role and make a significant difference in performance levels. Jackson 5 encourages a systematic approach to uncertainties and will look to coordinate each team member. For the project to be a success we recognise that the team will require vision, leadership, strategic management and a good solid platform. This section will analyse the current situation and develop an appropriate strategy which needs to be put into action. As the team develops we expect to evaluate, modify and possible change our strategy. By meeting regularly this can be achieved.

1.2.1 Mission Statement

Emergencies in buildings and around the Medway campus as a whole can arise from a number of causes including fire. A prompt, effective and organised response from both staff and students to emergencies is essential to their health and safety. The purpose of this project is to provide an alternative and upgrade to the existing system. The report presents the information on the emergency procedures and the proposed safety system to the client. This report includes a detailed reference and a basis for the decisions and actions of those who have a duty of care on site.

Duties and responsibilities

The Occupational Health and Safety Act 1989 requires that the person(s) in charge of workplaces should take all reasonably practicable steps to provide a work place that is safe and without risk to health and safety. This requirement includes the obligation on building owners and in leasing arrangements the obligation passes on to the tenant. In order to fulfil this obligation building owners need to consult with their tenants or employees and make available information regarding the fire safety systems that are installed throughout the building. Building owners must also ensure that these fire safety systems meet legislative requirements and are maintained and are functioning to the manufacturer's specifications. Maintenance documentation should be kept and provided to tenants or employees on request.

The local fire officer should be consulted regarding the fire safety systems requirements for the buildings in question. The experience and knowledge gathered here will ensure that the tender is realistic and that the design fits the purpose. Where specified by the Building Code, building owners should ensure that they have access to all the standards that are deemed relevant. The guidelines must be necessary for the type of buildings they own and for the types of activities being undertaken on those premises. It is the responsibility of the building owner to ensure that the safety system installed and used in the workplace conform to the relevant standards. The system itself must be regularly maintained and records of test activities are to be kept.

1.2.2 Risk Assessment Chart

Type of Incident

Risk Rating

People Involved

Damage to property

Emergency Service Needed



1 or 2

Very less / None





10 to 20

Medium or less

Ambulance + Fire Fighter

Campus Wide Emergency


Multiple people

More than 100

Highly damage

Ambulance + Fire Fighter + Police + Rescue guards


Places Mainly Considered



Hawke, Anson, Accommodation Halls, Grenville

Small fire, chemical burn,

Internal and external

Sports Hall, Library, Pilkington, Hawke

Large fire, Serious injury

External resources required and campus- wide


Accommodation Halls, Hawke,

Anson, or Multiple buildings

Earthquakes, Large fire,

Death, Flood

1 - Very low Risk, 5 - Medium Risk, 10 - Very high Risk

The key fire safety objectives are to:

Prevent the occurrence of fire and explosion.

Reduce the risk to life and damage caused by fire.

Provide adequate and readily accessible means of escape for all personnel.

1.2.3 Team Profile

The Belbin scores for the team are as follows:























































SWOT Analysis


No hierarchy means quick decision making.

Low salary and benefits.

Adapt easily to changes.

Management and experience.

Quality and importance of product.

Low overheads.

2. Weaknesses

Missing expertise within some areas.

Weak brand.

High costing structure.

Vulnerable to staff turnover.

Limited budget and time.

3. Opportunities

Expand and evolve into other sites, including overseas.

Very limited competition.

Technological advances.

Unmatched products on market.

Possibilities to upgrade.

4. Threats

Cost of technology investments and upgrades.

Local government and council monopoly.

Technological advancements.

Changes in the law.

Retention of key staff trained essential.

Using the Belbins scores and the SWOT analysis each individual can be assigned a specific job specific to their set of skills. Using this method the team can link through the various functions in order to collaborate with one common goal.

Individually assigned roles

Each role is assigned to each team member and each role is detailed in the mind maps.

Walter (SH) - To design and organisation of the system as a product.

Anthony (IMP) - To apply and adapt equipment for use with system choice.

John (CF) - To research the equipment and materials required fit for purpose.

Farzan (PL) - To prepare documentation and training required for the system.

Ferris (IMP) - To formulate the project and put forward input for final goal.

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