Differences between job description

What do you see as the main differences between a specific job description and general job description?

The job description is one of the most important functions in the organisation as it explains about

  • Why actually the job exists or the reason for the job
  • How does it fit in the organisation and what are the other interrelated tasks
  • What is the effect on the performance or what effect will it have in differe3nt functions or organisation
  • What are the abilities qualifications and skills required for performing the task or job?
  • How and what are the different things to be managed and how is it add on the profitability development and growth of organisation
  • In short the job description explains about the reputing system
  • Communication flow
  • Hierarchy in the organisation
  • Accountability for duties and responsibility
  • Power and authority
  • Delegation and decentralisation pattern etc

Yes there is a difference between the specific job des and the general job des

General job des is best suitable if the single task has to be carried on by the group of people or if the same duties and functions are to be performed by multiple people may be at same department, place or at different places the best example may be the call canter executives or the customer support executives where as it may not the case in job des of specific nature

General Job des may be for the lower level positions where the requirement is for huge amount of personnel's or it may even be good for operational level. Whereas specific job des is for tactical and strategic levels

General Job description may explain vision, mission, policies etc where as the later is position specific in an organisation

Their may be group of people with same designation, salary ,roles and responsibility in general job des but the case may not be the same in specific job des specific job des may be required when the organisation wants to recruit the specialised person with specific skill sets

Suppose several people are employed in the same job as the one for which you are writing a job description. Would it be necessary to write a different job description for each person who works in the same job?

In an organisation to develop the job des, it is necessary to study the competencies, abilities and skills that are required because when developing job des manager is supposed to make an analysis of job not the job holder of the position not the person, because all the people are supposed to carry on same function, has to achieve similar objective, it will also support you in evaluation the performance or performance appraisal,

The training and development cost may be reduced

The promotion structure and monitoring will be facilitated

It will be advantageous in compensation management, declaring financial and non financial incentives

The poor and the best performers may be well identified

Carefully follow a format for the "specific Job Description" when writing the job description for the job you selected. Make sure that you include in you job description the following elements:

Job description is an activity which will be based on the job analysis and it will be a document where filtering process will be undertaken as at first when I wanted to prepare the job description and wanted to list down the number of activities that are performed it has gone unto 43 then I have started clustering it under different headings therefore I have first started from macro then gone for micro, as already been mentioned in my previous explanation also that we have to develop job or position not job holder or person as the organisation will be stable and positions will be stable but it may be replaced with many eligible people so we designate power, authority accountability, and responsibility to positions and most importantly first the position is created then we will match with the person which is important function in job des the job description is developed to know why the job is to be performed, what are the task that are to be accomplished, and how it has to be performed


Department: - Human Resource Department

Designation Or Title Of The Job: - Human Resources Executive or HR assistant

Job Summary:- the job includes carrying on the recruitment and selection for the organisation for which identify the potential sources from which the talent or potential candidates may be sourced, arranging the recruitment and selections. Coordinating with various departments and .forecasting the manpower requirement and coordinate and plan internal and external recruitment, maintaining of database of human resources

Job duties and responsibilities

The job responsibilities may include job analysis

Manpower planning by collecting the data from all the departments of organisation

Coordinating with all the heads of departments and collecting necessary details of requirements and eligibilities

Manpower forecasting and planning

Recruitment of candidates by internal and external sources

Coordinating with all placement agencies and placement consultants

Conducting interviews, review of application forms by various screening techniques

Development and maintaining recruitment policy

Work with accounts admin department for developing payroll

Designing and conducting the induction and skill enhancement training program

Reviewing and evaluation of employee performance and constant performance appraisal activities has to be carried on.

All the other human resource activities also has to be looked after

Job requirements

Candidate has to be well versed with reading, writing and speaking English

Person has to have in-depth knowledge of human resource management

Should possess negotiation, counselling and motivational skills

He has to have knowledge about International labour organisation rules and regulations

Thorough knowledge in computers, web browsing and other packages of payroll management

Minimum qualification

The person has to have bachelors or masters degree in personal management, human resource management or any other HR degree from reputed university

Diploma in computers

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